What’s the secret to achieving top ranking on TripAdvisor?

Many hotels aspire to achieve top ranking in TripAdvisor’s popularity index, but HKHotels (now Library Hotel Collection) in New York dominates the charts, with all four of its properties in the top five rankings. Did they pay someone off at TripAdvisor? Write bogus reviews or complex algorithms?

Turns out the secret is good old-fashioned hospitality. I thought hoteliers could learn a thing or two from the company, which owns and operates Hotel Giraffe, Casablanca Hotel, Hotel Elysée and the Library Hotel, so I contacted Adele Gutman, VP of Sales & Marketing. Here’s a condensed version of my interview.

Tell us how HKHotels achieved top five placement for all four of your hotels.
Several years ago, one of our hotels was in the top ten on TripAdvisor and another at #56, and it made us wonder, why the disparity? We started to pay a lot of attention to reviews comments. It became clear that reviews were our greatest opportunity for word of mouth advertising. We set a goal to have all of our hotels in the top 10%.

It was clear that satisfying our guests’ expectations wasn’t enough. To inspire the enthusiasm to post a review, we needed everyone to be thrilled. We had hired the nicest, happiest people we could find, so it was up to us to lead, train and empower them. Each hotel discusses reviews at morning meetings and posts comments on the board. Every employee, from housekeeper to doorman to general manager, takes pride in positive comments, so it created a self-perpetuating culture of going above the norm. We reached our initial goal of top 10% in 2004 and then made top ten in 2006.

How are your hotels different from other New York offerings?
If you ask our guests, they will probably point first to the friendly staff who will do anything to please them. Then to our clubroom concept, with complimentary refreshments, a European-style breakfast buffet and an evening wine and cheese reception. They might also mention free Wi-Fi, bottled water, cappuccino machine, and the comfortable, pleasing environment.

Behind this is the owner’s commitment to spending resources on enhancing the guest experience instead of on high administrative and marketing costs. We trust that if we do all we can to delight our guests, they will support our marketing and sales efforts by spreading the word and returning. With the help of social media, they tell the world exactly what to expect. That’s great, because each of our hotels has its own personality and flavor. And that leads to better and more frequent reviews.

Which social media platforms do you use?
Facebook, Twitter, Linked In, TripAdvisor and any other review sites that allow us to enhance our listing or communicate with potential customers. We tried a blog for a while but it was too time-consuming. I would rather get stronger with Facebook, Twitter and travel review sites. We have small hotels and a lean team. We do not have the resources for a dedicated social media person; we each try to take a few minutes out of our day to see what people are saying and how we can participate in the conversation.

What steps do you follow when you get a negative review?
It’s hard to hear bad comments, but we learn from our guests and grow better each day. Every negative comment is reviewed by senior management. We find out as much as we can about what happened and we determine the actions needed to improve, in all four hotels if necessary. Sometimes we contact the traveler privately. We reply publicly if comments are so strong it would look strange and uncaring if we didn’t. Or it may be a topic we want to address with the TripAdvisor community to ensure it won’t be a problem for them. Some comments are so “interesting” it’s best to say nothing at all; we trust savvy travelers will take them with a grain of salt.

What do you do to encourage guests to write reviews?
The secret is to make guests feel they have found something so special they want to share it with the world. There is no shortcut or marketing ploy. It’s about hard work and genuine hospitality. After our guests check out, we send an email to thank them and invite them to write about us on TripAdvisor, along with a link. That’s it.

What advice would you pass along to hotels who aspire to similar accomplishments?
Give up the notion that there is a shortcut. Just be the best hotel you can be every single day. Treat every guest as though they were the most important travel writer in the world, because indeed they may very well be.

Note: TripAdvisor rankings can vary from week to week. Visit HKHotels at http://libraryhotelcollection.com/.

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17 Responses to “What’s the secret to achieving top ranking on TripAdvisor?”

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  1. InsideMsa says:

    Daniel thank you for this it is a headache for GM's and hotel staff..l like it l have forwarded it to my colleagues for them to digest and effect. Cheers

  2. Daniel Edward Craig says:

    You're welcome, Inside Mombasa, and thanks for forwarding. I hope the experience of HKHotels is as inspiring to your colleagues as it is to me.

  3. Great advice for any type of accommodation.  Currently we respond only to negative comments about improvements we have made based on the comments.  Do you feel there is really a need to respond to the positive ones, and if so, what should be said? 

    • Adele Gutman says:

      At HKHotels, we feel in most cases only the negative reviews need to be addressed publicly with a post. However, we try to "send message" to the reviewer, another option available on TripAdvisor, so we can thank the reviewer privately for taking the time to write.

  4. Hi parry sound hotels. I think the important ones are the negative ones, but it's good to answer the occasional review to show you're listening, thank the reviewer and highlight the positive. More here: http://www.danieledwardcraig.com/2010/05/best-practices-for-responding-to-online.html. Are you going to the PAII Innkeeping conference in Charleston next week? I'm using your property as an example in my presentation. Cheers, DEC

  5. I had one Poor review back in 2009, written by very bad customers.  It was so ridiculous that I didn't want to justify it with a response on Tripadvisor, and never did.  (Happy that you agree that sometimes  "such interesting reviews",  might best be ignored.)  But I did post a response, along with my cartoons that they called "nagging", on my website for all to see, on my Guest Comments Page.  Now people can laugh at my cartoons right on the website!  lol!
    Thanks for all the great advice Daniel!  You are always on the money!  
    Cheers!
    Maureen

  6. Ken Lewis says:

    It would be interesting to read about the ego defenses that arise in staff when poor reviews surface.  Often the very same issue in the staff that caused the issue to escalate to begin with resurfaces when we go in and try to clean the situation up.
    Anyone have such experiences?  Anyone else come against a wall where people fail to take ownership of their actions and attitudes?

    • It’s an interesting question, Ken – the dynamics in how complaints are handled internally. Sometimes it’s hard for management to get to the truth because staff are afraid and are covering up. So there is more than just two sides to the story! That’s why it was so natural for me to go from GM to mystery writer – I was already doing a lot of detective work 😉 Like you, I’d be interested in hearing of any examples from readers. Also interested in any hotels that are using online reviews and feedback as part of staff training.

  7. how to be run good-business  for our hotel ?
    and how to be sale our room rate in your website ?

  8. Kevin & Tess Hunneybell says:

    Reviews are not the only part of the algorithm. They also are influenced by online news articles and reviews on other sites. The problem is trying to find out which ones.
    Kevin and Tess Hunneybell

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